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Procurement & Tenders

Tendering is the process of making an offer, bid or proposal, or expressing an interest in response to an invitation to tender.

This process can also be known as a Request for Tender (RFT), a Request for Proposal (RFP), an Expression of Interest (EOI) or a formal Request for Quote (RFQ).

Documentation

Contractors working with the Shire of Gingin should ensure they are familiar with the following information.

Policy Manual (many Council Policies are also applicable to Contractors)

Supply of Goods & Services under Purchase Order - Terms & Conditions

Tenders Register

The Local Government (Functions and General) Regulations 1996 (Reg. 17) require the CEO to maintain a tender register that is available for public inspection.

Tender Register

Invoice Requirements

To ensure prompt processing and payment of your invoices, we ask that our suppliers email all invoices to accounts@gingin.wa.gov.au. Invoices without a Purchase Order number may not be paid in a timely manner. Please ensure you have been provided with a purchase order from us prior to undertaking any works or supplying any services and that you include the number of the purchase order on your invoice.

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