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Online Form - Event Application Form

Completion of the Event Application Form is the first step in gaining approval for your event within the Shire of Gingin.  For larger events, it is recommended that the Event Application Form be submitted at least ten weeks prior to your event. For smaller events we recommend at least four weeks notice. You will be advised of any conditions of approval and a meeting can be scheduled to discuss your event application and determine what further permits may be required.

This is an application form only. Bookings are not confirmed until written approval has been granted by the Shire of Gingin and payment of all fees have been received by the Shire. Advertising and promotion of your event must not occur until written approvals have been issued.

Online Event Application Form

Applicant Details

Event Details

Venue Requested

Do you require water to be available? (Not available at all reserves)*
Do you require toilets or change rooms to be available? (Not available at all reserves)*
Have you organised extra toilets if necessary?*
Do you require power to be available? (Not available at all reserves)*
Do you require power and reticulation to be marked on the reserve?*
Will there be overnight camping?
Events Held on Water
Max File Size: 10.00 MB
Allowed File Types: .avi, .doc, .docx, .gif, .jpeg, .jpg, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .ppt, .pptx, .xls, .xlsx

Further Details

Primary purpose of event?*
Max File Size: 10.00 MB
Allowed File Types: .avi, .doc, .docx, .gif, .jpeg, .jpg, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .ppt, .pptx, .xls, .xlsx
Max File Size: 10.00 MB
Allowed File Types: .avi, .doc, .docx, .gif, .jpeg, .jpg, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .ppt, .pptx, .xls, .xlsx
Will any music be performed or played at the event? (APRA, PPCA, etc licence may be required)*

How many people approx. do you anticipate will be at your event?

Are you charging an entry fee for the event?*
Are you providing first aid for the event?*
Will there be food at this event?*
Will food be*
Will there be alcohol at this event?*
Will alcohol be*
Do you plan to fence off any areas for the event?*
If you are not supplying bins for your event, do you require that extra bins be organised by the Shire for your event?*
Have you contacted the local emergency services? (eg: Fire Brigade, St John Ambulance, Police)*
Have you organised security guards if necessary?*
Will you be using pyrotechnics at the event?*
Do you require the use of parking bays?*
Will you require public roads to be closed? This could mean any eventuality that affects traffic and traffic flow (including pedestrian traffic)
Max File Size: 10.00 MB
Allowed File Types: .avi, .doc, .docx, .gif, .jpeg, .jpg, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .ppt, .pptx, .xls, .xlsx

Event Trailer

Do you wish to utilise the Shire's Event Trailer?*

Event Application (Part 1) Check List

  • Event Application Form
  • Site Map

I/We have read, understood and agree to abide by the conditions of hire. I/We agree to indemnify the Shire
of Gingin against all actions, claims, demands, or costs arising out of connection with the hire of the facility.

NOTE: The information contained in this form determines the approval and, if necessary, conditions of approval for your event. If for any reason the information changes after approval has been given, you MUST discuss these changes with the Shire’s Community Development Department as further approvals may be required.

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