(08) 9575 5100
Shire of Gingin header logo

Event Application Form

Completion of the Event Application Form is the first step in gaining approval for your event within the Shire of Gingin.  It is recommended that the Event Application Form be submitted at least six weeks prior to your event. You will be advised of any conditions of approval and a meeting can be scheduled to discuss your event application and determine what further permits may be required.

This is an application form only. Bookings are not confirmed until written approval has been granted by the Shire of Gingin and payment of all fees have been received by the Shire. Advertising and promotion of your event must not occur until written approvals have been issued.

Online Event Application Form

Applicant Details

Event Details

Venue Requested

Do you require water to be available? (Not available at all reserves)*This field is required.
Do you require toilets or change rooms to be available? (Not available at all reserves)*This field is required.
Have you organised extra toilets if necessary?*This field is required.
Do you require power to be available? (Not available at all reserves)*This field is required.
Do you require power and reticulation to be marked on the reserve?*This field is required.
Will there be overnight camping?
Events Held on Water
Max File Size: 10.00 MB
Allowed File Types: .avi, .doc, .docx, .gif, .jpeg, .jpg, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .ppt, .pptx, .xls, .xlsx

Further Details

Primary purpose of event?*This field is required.
Max File Size: 10.00 MB
Allowed File Types: .avi, .doc, .docx, .gif, .jpeg, .jpg, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .ppt, .pptx, .xls, .xlsx
Max File Size: 10.00 MB
Allowed File Types: .avi, .doc, .docx, .gif, .jpeg, .jpg, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .ppt, .pptx, .xls, .xlsx
Will any music be performed or played at the event? (APRA, PPCA, etc licence may be required)*This field is required.
How many people approx. do you anticipate will be at your event?

How many people approx. do you anticipate will be at your event?

Are you charging an entry fee for the event?*This field is required.
Are you providing first aid for the event?*This field is required.
Will there be food at this event?
Will food be*This field is required.
Will there be alcohol at this event?
Will alcohol be*This field is required.
Do you plan to fence off any areas for the event?*This field is required.
If you are not supplying bins for your event, do you require that extra bins be organised by the Shire for your event?*This field is required.
Have you contacted the local emergency services? (eg: Fire Brigade, St John Ambulance, Police)*This field is required.
Have you organised security guards if necessary?*This field is required.
Will you be using pyrotechnics at the event?
Do you require the use of parking bays?*This field is required.
Will you require public roads to be closed? This could mean any eventuality that affects traffic and traffic flow (including pedestrian traffic)
Max File Size: 10.00 MB
Allowed File Types: .avi, .doc, .docx, .gif, .jpeg, .jpg, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .ppt, .pptx, .xls, .xlsx

Event Trailer

Do you wish to utilise the Shire's Event Trailer?*This field is required.

Event Fees

    Event associated fees apply to all events. Fees and charges relating to the event will be outlined in your event approval, an invoice will be raised and is required to be paid prior to your event. If your invoice is not paid prior to the event then your event approval will be withdrawn.

    Please note that community halls run by community groups will charge their own fees and charges for the booking, the Shire will not invoice halls managed by community groups.

    You can find a copy of the Shires Fees & Charges here.

    Event Application (Part 1) Check List

    • Event Application Form
    • Site Map
    • Trading in Public Places Permit (application form)
    • Copy of Public Liability Insurance
    • Traffic Management Plan
    • Risk Management Plan
    • Emergency Evacuation Plan
    • Medical Plan

    I/We have read, understood and agree to abide by the conditions of hire. I/We agree to indemnify the Shire
    of Gingin against all actions, claims, demands, or costs arising out of connection with the hire of the facility.

    End of Form

    NOTE: The information contained in this form determines the approval and, if necessary, conditions of approval for your event. If for any reason the information changes after approval has been given, you MUST discuss these changes with the Shire’s Community Development Department as further approvals may be required.

    Get Audio Code